PA / Personal Assistant

THIS JOB HAS NOW EXPIRED.

Responsibilities

The PA will provide comprehensive, professional and executive administrative support to the nominated Director/s.

This will include the efficient and timely execution of departmental and corporate administrative processes and efficient support of the delivery of departmental activities.

Accountabilities

Act as the central contact point in processing queries in a timely, prioritised and efficient manner.

Effective management of busy and complex diaries and travel arrangements.

Self starter managing ever changing and conflicting priorities of three bosses

Pro-active management of paper and electronic correspondence and effective production of communications and presentations from notes and briefs

Comfortable working without too much direction.

Capable of managing relationships with External suppliers and customers and support the timely flow of information for internal and external client requirements.

Serve as the focal point for theUKfinance team – ensuring effective gate-keeping, while also ensuring the right people always have access.

Organisation of team meetings and conference venues for Birds Eye Iglo events to Corporate standards some of which may be offsite.

Arranging video conference calls, internal and external meetings

Taking and filtering phone calls

Preparing papers for meetings

SAP – invoice checking, organising approvals, receipting. Raising new vendor documentation.  Liaison withGloucester.  Other invoice & accounting related activities

Leave and sickness monitoring for finance team

Expenses

Producing and distributing of Monthly Results booklets

DITC

Organising major business planning activities on behalf of Finance/UK GM e.g. Company Annual Planning

Preparation of presentations, speeches and reports to Corporate Branding standards.

Provide general administrative and gate-keeping support for the departments as required, including assistance with queries, formal correspondence and meeting minutes in order to maintain the professional image of the business.

Assist in the information management processes of the teams through the timely collation and distribution of information and data.

Frequent maintenance of information and paper filing systems and collation and distribution of reports.

Complete project work as directed by Line Manager.

Key Interfaces: 

UKBoard

Sales & Marketing Teams

External contacts including the media, political, governmental, policy institutions or campaigning groups

Knowledge & Skills

Excellent IT skills – Advanced Powerpoint, Advanced Word, Outlook, SAP, Excel.

To be a team member – flexibility is essential.

Good communication and co-ordination.

In depth diary management experience

Competencies

5 Star Service

Impact & Influencing

Bold Delivery

Change Agency

Best Development

Experience

Comprehensive PA experience working at a senior executive level

Proactive, motivated, and enthusiastic.

Being able to prioritise workload and work to deadlines with quick turnaround – at times, tight deadlines.

Discretion and confidentiality.

Candidates will be able to demonstrate an ability to think ahead and use their own initiative.

Capable of managing multiple tasks

Willing to be flexible and work late if required at busy times.

Able to work with people at all levels of the organisation

An ‘ambassador’ for Birds Eye